Hazardous Materials (Hazmat) Documentation

What is Hazmat Documentation?

Hazmat Documentation, often referred to as shipping papers, serves as the main source of information about hazardous materials being transported by trucks or any other means of transportation. It plays a vital role in the safe and legal transport of hazardous materials, providing essential data to all parties involved, from shippers and carriers to emergency responders and enforcement officers.

What Information is Required?

The information included in the Hazmat Documentation can vary depending on the specific material, but typically consists of:

1. Identification number: The UN or NA number assigned to the hazardous material.
2. Proper shipping name: The official name of the hazardous material as designated by the Department of Transportation (DOT).
3. Hazard class or division: The category of the hazard associated with the material, ranging from explosive materials (Class 1) to miscellaneous dangerous goods (Class 9).
4. Packing group: A roman numeral (I, II, III) indicating the level of danger the material presents.
5. Quantity and type of packaging: The amount of the hazardous material and the type of container used for its transportation.
6. Emergency response telephone number: A number that can be called for immediate access to product information or emergency response assistance.
7. Hazardous Materials Safety Permit number, if applicable.

Importance of Hazmat Documentation

1. Safety: This documentation allows those handling the transport process to understand the dangers associated with the material and take necessary precautions.
2. Emergency Response: In the event of an incident, emergency responders can use this information to take appropriate actions.
3. Regulatory Compliance: Complying with federal and state regulations, such as those stipulated by the DOT and Environmental Protection Agency (EPA), is essential to avoid penalties and maintain a company’s reputation.
4. Traceability: This documentation provides a way to track and trace hazardous materials from the point of origin to the destination.

Who Must Provide Hazmat Documentation?

The shipper or the person offering the hazardous material for transportation is responsible for providing the Hazmat Documentation. The driver or carrier must then maintain these shipping papers in a specific location and format during transportation.
Learn about DOT Hazmat Training here. [required for all employees working with hazardous materials in any capacity]

External Links

FMCSA on compliance with Hazardous Materials documentation.